Assistant School Administration Officer

1- Health care services in accordance with the procedure established for Civil Service employees.

2- Pension contributions payable under the Pension Act of the Maldives.

3- Overtime pay in accordance with the procedure established for Civil Service employees.

1. Opening and closing the office with a rota, locking up after the office closes, on a set weekly schedule.
2. Obtaining announcement approval (ensuring the post's responsibilities are fulfilled through the view, checking the post's status, confirming the post is vacant)
3. Recruiting permanent / wage / contract employees by announcing vacancies and filling them (posting announcements, publishing screening sheets, conducting interviews, publishing A2 sheets, sending documents to the View / Ministry)
4. Maintaining records of employees who take unpaid leave
5. Preparing leave charts for employees taking leave (annual leave, maternity or paternity leave, sick leave and leave related to illness or death, nofa, Hajj leave, Umrah leave
6. Updating and maintaining employees' personal files
7. Preparing employment agreements and job descriptions
8. Updating the staff list
9. Carrying out the induction of newly appointed employees
10. Preparing the documents employees require and delivering them to employees (letters confirming employment, letters providing confirmation of responsibilities, letters confirming no objection)
11. Acting as backup for the requirements view application
12. Acting as backup for all work relating to employee appraisals (assigning employees' supervisors, acting as backup for the appraisal of employees' work)
13. Acting as backup for requesting the EQ allowance approval from the Ministry
14. Acting as backup for all work relating to foreign employees' work visas and work permits
15. Maintaining attendance records of employees (permanent / wage / contract), updating the salary forms and, after preparing the attendance report, acting as backup for handing it over to the employee who prepares salaries
16. Notifying the salary-preparing employee in the Budget Section when employees join or leave the job, and acting as backup for filing chits
17. Acting as backup for updating status through the SAP system

Educational field(s) of the post: - Accounting, Accounting Technology, Administration, Business, Business Accounting, Business Administration, Business and Information Technology, Business Management, Computer Hardware and Networking, Computer Hardware Technology, Computer Programming, Computer Science, Computer Software Technology, Computing, Data Processing Technology, Finance, Hardware and Network Administration, Human Resource Management, Information Technology, Inventory Management, Logistics Management, Management, Networking, Operations Management, Procurement Logistics and Supply Chain Management, Procurement Management, Programming, Project Management, Public Accounting, Public Administration, Public Administration and Management, Public Management, Purchasing, Quantity Surveying, Software Engineering, Supply Chain Management, Systems Administration, Web Development

1. Scope of the post's work: 1- Administrative management tasks, tasks related to administration, human resources and finance, technical tasks and research tasks, and administrative tasks

1. Application form for a full-time position (this form can be obtained from the Civil Service Commission's website and the office's website, counter and the link below.) https://www.csc.gov.mv/download/2023/51/Annex%202%20-%20Application%20form1pnd4eve.a2u.docx
2. Details of the applicant (including contact phone number and email address).
3. A readable copy of both sides of the card proving that the applicant is a Maldivian citizen (even if the validity period has expired), or if the ID card is lost, the applicant's birth certificate, passport or driving licence.
4. If a staff member with a service agreement to serve the Civil Service / Government is transferred to this position, a letter issued by the office providing the service stating that there is no objection to leaving the position.
5. Copies of educational certificates obtained;

(a) For educational certificates issued by institutions outside Maldives that have been graded by the Maldives Qualifications Authority at a certain level, copies of the educational certificate and transcript; or: in cases where there is no certificate, a copy of the letter confirming completion of the course and a copy of the assessment report and transcript issued by the Maldives Qualifications Authority.

(b) Copies of educational certificates and transcript issued by local educational institutions in Maldives; or copies of letter confirming completion of the course and copies of transcript.

1. Copies of documents covering the following criteria providing work experience:

(a) If work experience has been gained in a civil service post, in a state institution, in a government-owned company, a letter from that office stating the work undertaken, the period of work (in years, months and days), and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each).

(b) For work experience within the civil service that cannot be verified from https://myaccount.csc.gov.mv/, a letter from that office stating the work undertaken and the period (in years, months and days) confirmed by that office, and stating the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each).

(c) If work experience has been gained in a private company or private organisation, a letter from that organisation stating the work undertaken, the period of work (in years, months and days), the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each) and the number of staff at the workplace.

(d) If work has been undertaken in a national or international association or society, a letter from that organisation stating the work undertaken, and the period (in years, months and days), and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each). This letter should state whether the position held is a salaried position or not, or alternatively, an official letter from that organisation confirming this.

(e) If work has been undertaken in a dissolved state institution, or in a dissolved private company or private organisation, or in a dissolved national or international society or association, and a letter from that office stating the work undertaken and the period of work (in years, months and days) and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each) cannot be obtained, the "Reference Check Form for Work Experience from a Dissolved Workplace" found in Table 8 of the Recruitment Rules.

The criteria for finding the most suitable candidate for this post are detailed in item 12 of the Standards and Rules on Recruitment and Appointment of Civil Service Posts 2021 (Second Amendment).

Documents to submit for the post must be submitted to Hiriya School before 12:00 on 21 October 2026. The application form and documents can also be reviewed via email ([email protected]).

And if the government announces a public holiday before the deadline of this announcement, applications can be received up to the number of days of the announced holiday.

From the applicants for this post, based on educational level and experience, the candidates most suitable for the post will be short listed; those with the highest scores will be selected.

Interview (if there is an examination and presentation, these will also be included) will be held at the following place and time:

Interviews and examinations to select a person for this post will be held at Hiriya School between 25 October 2026 and 29 October 2026.

Within three days of the interview being held, the "Sheet of Points Awarded to Job Applicants (A2 Sheet)" will be made public at this office and on the office's website. If there is any objection to the points awarded to job applicants, such objection must be submitted to this office within three days of the A2 Sheet being made public.

For clarification regarding this announcement, contact 3307500. Email [email protected].

The guidelines and principles for recruitment to civil service posts, and all documents related to these principles, are available on the Civil Service Commission website under Principles > "Recruitment Principles" (https://www.csc.gov.mv/Policy/Index/51).