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ID #pqpvbsncxq · posted 13 hours ago · indexed from the Government Gazette

Executive Assistant

Children's Ombudsperson's OfficeVia Gazette
MVR 9,483/month
  • Full-time
  • Experienced (2 to 5 years)
  • Closes in 6 days
  • Maldivian nationals only
Salary
MVR 9,483
Schedule
Not listed
Team
Corporate Affairs Department
Usual reply
Not listed
Children's Ombudsperson's OfficeThe listing does not pin the workplace on the map.

About the role

Post

Executive Assistant

Number of posts

1 (One)

Job Purpose

To perform administrative tasks required to effectively implement the responsibilities under the law for the protection of children's rights.

Type of post

Permanent

Rank of post

MS1

Duty station

Childrenombudsperson's Office

Section where the job is to be performed

Corporate Affairs Department/ Ombudsperson's Bureau and Legal Section

Salary

-/9,483 MVR

Other Allowances

Service allowance -/3,500 MVR

Living allowance -/3,000 MVR

Phone allowance -/250 MVR

Travel allowance and additional hours allowance

Requirements of the Post

- Possession of a Level 7 or Level 8 qualification from the Maldives National Qualifications Framework in a field related to the post; or

- Possession of a Level 6 or Level 5 qualification from the Maldives National Qualifications Framework in a field related to the post, along with 5 years of work experience in the field of the post.

Educational fields related to the post's work:

Administration

Public Administration

Public Administration and Management

Public Management

Management

Business

Business Administration

Business Management

Business and Office Administration

Other qualities required for the post

  1. To make decisions responsibly and in accordance with the law and regulations, without favouring any particular party.
  2. To deal with people respectfully, with fairness and etiquette.
  3. To maintain confidentiality.
  4. To work diligently and to be committed.
  5. To maintain the quality of work undertaken under personal initiative.
  6. To be familiar with the laws and regulations related to this office.
  7. To gather and compile information related to the office under confidentiality.
  8. To be able to use Microsoft Office programmes.

Main responsibilities of the post

  1. To enter all documents that need to be brought to the Ombudsperson's attention and to respond to documents that require response from the Ombudsperson's office and to send replies to the parties from which they are required and to file documents daily.
  2. To arrange and maintain all necessary arrangements to schedule the Ombudsperson's appointments.
  3. To arrange all necessary matters to organise meetings and press conferences attended by the Ombudsperson and to prepare necessary documents/presentations and to file daily minutes of the meetings.
  4. To conduct the meetings of the senior management of the Ombudsperson's office according to regulations and to prepare minutes of the meetings and to share the decisions of the meetings with the departments and to monitor the implementation of the decisions and report to the Ombudsperson.
  5. To prepare and maintain necessary items for the Ombudsperson's office.
  6. All work related to organising TV/radio programmes and formats involving the Childress Ombudsman, liaising with relevant sections, and preparing necessary written materials/presentations;
  7. Managing and maintaining arrangements related to all matters concerned with official trips made by the Childress Ombudsman (to various parts of the Maldives and abroad), liaising with relevant sections, and preparing necessary written materials/presentations for the trips;
  8. Maintaining the work stations of the Childress Ombudsman with responsibility, confidentiality and integrity;
  9. Recording incoming documents to the Childress Ombudsman's office according to regulations, delivering those documents to the recipient, filing and maintaining these documents according to regulations, and keeping records of memos and other documents sent from the Childress Ombudsman's office to various parties;
  10. Preparing the annual report of the Childress Ombudsman's office by the deadline set and sending it to the required institutions, and preparing presentations related to this matter;
  11. Preparing speeches to be delivered by the Childress Ombudsman on occasions observed by the Childress Ombudsman's office;
  12. In addition, performing all other tasks assigned in relation to the office's work.

Matters to be considered for a person to be most suitable for the post

  1. Educational qualifications (%25)
  2. Work experience (%25)
  3. Interview (%50)

Note: A person shall be considered eligible for this post if they obtain marks not less than %40 in each component included in the criteria mentioned above. At the same time, they must obtain marks not less than %65 in the total of all components included in the criteria.

Documents to Submit

  1. Application form for the post of Childress Ombudsman's office.
  2. A clear copy showing both sides of a card proving that the applicant is a Maldivian citizen, with written text visible and legible.
  3. For employees with a service bond to the Civil Service/Government/private institutions or organisations, if transferring to the applied post, a letter from the office where the employee currently works stating that there is no objection to leaving the current post.
  4. Documents required to verify received education and training. (With copies of certificates certified by the Maldives Qualifications Authority).
  5. Copies of short-term course and training certificates issued by the work sector.
  6. Documents issued by the institutions where work experience was gained, to verify work experience.
  7. In the submission letter confirming the end of the experience period, describe the position held, the responsibilities or duties of the position, and the duration of employment.
  8. Curriculum vitae/CV of the person applying for the post (with relevant phone number).

Deadline

Those interested in this post and meeting the requirements are requested to email the documents mentioned below to [email protected] before 15:00 on Monday, 13 October 2026.

When emailing the application form, please scan the following in the order below into one file and send it.

  • Application form
  • Identification card proving Maldivian citizenship
  • Curriculum vitae
  • Certificates and documents related to education and training
  • Documents related to experience

Note:

  • The form for application to the post has been attached with this announcement.
  • Forms that do not meet the post requirements and forms for which the required documents have not been submitted will be rejected.
  • Within 7 days of the closing of the announcement, the date and time of the interview/examination shall be informed. The interview/examination will be held at the Childress Ombudsman's office.
  • Candidates called for interview are requested to bring the originals of the documents submitted for interview.
  • If the number of applicants who meet the requirements for this post exceeds 10, after considering the educational qualifications, experience and skills of the candidates who have applied for the post, a short list may be drawn up under the criteria set by this office. Interviews will only be conducted with those who are short-listed.
  • If you need further information, please contact on 7960440.

What you would do

  • Enter documents requiring Ombudsperson attention and respond to documents, sending replies and filing daily
  • Arrange and maintain all necessary arrangements to schedule the Ombudsperson's appointments
  • Organise meetings and press conferences attended by the Ombudsperson, prepare necessary documents and file meeting minutes
  • Conduct senior management meetings according to regulations, prepare minutes, share decisions and monitor implementation
  • Prepare and maintain necessary items for the Ombudsperson's office
  • Organise TV and radio programmes involving the Ombudsperson, liaise with relevant sections and prepare written materials
  • Manage and maintain arrangements for official trips by the Ombudsperson within the Maldives and abroad
  • Maintain the Ombudsperson's work stations with responsibility, confidentiality and integrity
  • Record incoming documents according to regulations, deliver to recipients, file and maintain according to regulations
  • Prepare the annual report of the Ombudsperson's office by deadline and send to required institutions

What they are looking for

  • Level 7 or Level 8 qualification from the Maldives National Qualifications Framework in Administration, Public Administration, Public Management, Management,…
  • Level 5 or Level 6 qualification from the Maldives National Qualifications Framework in Administration, Public Administration, Public Management, Management,…
  • Be able to use Microsoft Office programmes
  • Be familiar with the laws and regulations related to the office

Benefits

  • Service allowance of 3,500 MVR per month, living allowance of 3,000 MVR per month, phone allowance of 250 MVR per month, travel allowance and additional hours allowance.

How to apply

Email the completed application form, identification card (both sides), curriculum vitae, certificates and documents related to education and training, and documents related to experience (scanned in order into one file) to [email protected] before 15:00 on Monday, 13 October 2026. For further information, contact 7960440.
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