Assistant School Librarian

Announcement

Hamad Bin Khalifa Al Thani School is seeking to recruit staff for the following posts.

• Attendance allowance: MVR 70.00 for each day attended
• Overtime pay and night duty pay, as set out in the agreed procedure.
• Pension contribution payable under the Pension Law of the Maldives.

1. Identifying books needed for the library and assisting in book arrangements and in carrying out necessary tasks.
2. Processing books received by the library by cataloguing/categorizing according to established rules and standards of the library, processing books, and carrying out necessary tasks for the preservation of books.
3. Issuing and receiving items according to the established procedures of the library and carrying out necessary tasks to obtain missing items.
4. Shelving library books, inspecting the condition of books and carrying out necessary tasks to clean and maintain books.
5. Establishing guidelines for how the library is to be used in consultation with the librarian and the manager, displaying them in the library and carrying out work to familiarize users with them.
6. Introducing books and materials acquired by and received in the library to users and conducting programs to interest users in reading.
7. Carrying out all necessary tasks to maintain the library as a place where users are interested and marketing to stimulate user interest in reading.
8. Assisting in obtaining books and furniture and other items needed for the library.
9. Where a staff member working alongside another is unable to perform their duties due to being on leave or on a day off, carrying out that member's duties when assigned.
10. Providing assistance and performing necessary tasks in various events and official functions organised by the school, and participating in practical work activities.
11. Working to resolve, together with the relevant teachers, lead teachers and other parties, any issue arising in the school environment that may hinder the safety and protection of students or disrupt them.
12. Carrying out, in full, the major tasks assigned in a special capacity, and the general or urgent tasks assigned, as directed by the supervisors.
13. Maintaining and keeping in order the ongoing work relating to servers, computer systems or records managed on Google Drive.
14. Filing and maintaining administrative documents according to regulations.
15. Attending and taking part in school meetings at the scheduled time, when notified of such meetings.
16. Following guidelines and obtaining necessary assistance in carrying out tasks to maintain the library as a clean and well-preserved space.
17. Participating in training and exposure related to library work and carrying out work for personal development.

1. Holding a Level 4 qualification on the National Qualifications Framework of the Maldives in a field related to the duties of the post.

Educational requirements for the post:

• Archival Studies
• Archive Science
• Information Management
• Information Sciences
• Library and Information Services
• Library Science

Work areas of the post:

1. Library Services, Records Management, practical and technical work of archives and research work.

1. Application Form for a Completed Post (This form can be obtained from the Civil Service Commission's website and the agency's website, counter and the link below.)

https://www.csc.gov.mv/download/2023/51/Annex%202%20-%20Application%20form1pnd4eve.a2u.docx

1. Details of the applicant (including contact phone number and email address).
2. A readable copy of both sides of the card proving that the applicant is a Maldivian citizen (even if the validity period has expired), or if the ID card is lost, the applicant's birth certificate, passport or driving licence.
3. If a staff member with a service agreement to serve the Civil Service / Government is transferred to this position, a letter issued by the office providing the service stating that there is no objection to leaving the position.
4. Copies of educational certificates obtained;

(a) For educational certificates issued by institutions outside Maldives that have been graded by the Maldives Qualifications Authority at a certain level, copies of the educational certificate and transcript; or: in cases where there is no certificate, a copy of the letter confirming completion of the course and a copy of the assessment report and transcript issued by the Maldives Qualifications Authority.

(b) Copies of educational certificates and transcript issued by local educational institutions in Maldives; or copies of letter confirming completion of the course and copies of transcript.

1. Copies of documents covering the following criteria providing work experience:

(a) If work experience has been gained in a civil service post, in a state institution, in a government-owned company, a letter from that office stating the work undertaken, the period of work (in years, months and days), and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each).

(b) For work experience within the civil service that cannot be verified from https://myaccount.csc.gov.mv/, a letter from that office stating the work undertaken and the period (in years, months and days) confirmed by that office, and stating the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each).

(c) If work experience has been gained in a private company or private organisation, a letter from that organisation stating the work undertaken, the period of work (in years, months and days), the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each) and the number of staff at the workplace.

(d) If work has been undertaken in a national or international association or society, a letter from that organisation stating the work undertaken, and the period (in years, months and days), and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each). This letter should state whether the position held is a salaried position or not, or alternatively, an official letter from that organisation confirming this.

(e) If work has been undertaken in a dissolved state institution, or in a dissolved private company or private organisation, or in a dissolved national or international society or association, and a letter from that office stating the work undertaken and the period of work (in years, months and days) and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each) cannot be obtained, the "Reference Check Form for Work Experience from a Dissolved Workplace" found in Table 8 of the Recruitment Rules.

The criteria to be considered for the person to be most suitable for this post are specified in item 12 of the Civil Service Job Recruitment and Appointment Standards and Principles 2023 (Second Amendment).

The post will be filled by the applicant who obtains the highest score, starting from a total of 60 points, across all criteria.

Documents to apply for the post must be submitted to Hamad Bin Khalifa Al Thani School before 14:00 on 25 October 2026. The application form and documents may also be accepted by email via [email protected].

And if the government announces a public holiday before the deadline of this announcement, applications can be received up to the number of days of the announced holiday.

From the applicants for this post, based on educational level and experience, the candidates most suitable for the post will be short listed; those with the highest scores will be selected.

Interview (if there is an examination and presentation, these will also be included) will be held at the following place and time:

The interviews and tests for this post will be held between 26 October 2026 and 29 October 2026 at Hamad Bin Khalifa Al Thani School.

Within three days of the interview being held, the "Sheet of Points Awarded to Job Applicants (A2 Sheet)" will be made public at this office and on the office's website. If there is any objection to the points awarded to job applicants, such objection must be submitted to this office within three days of the A2 Sheet being made public.

For clarification regarding this announcement, contact 6800012. Email to [email protected].

The guidelines and principles for recruitment to civil service posts, and all documents related to these principles, are available on the Civil Service Commission website under Principles > "Recruitment Principles" (https://www.csc.gov.mv/Policy/Index/51).

04 Jumada al-Ula 1448

15 October 2026