Senior School Administrative Assistant

1. Pension contribution received under the Pension Act of the Maldives.

1- Carrying out all matters relating to filling and removing employees under the civil service employee appointment procedure.

2- Carrying out all work on deciding, from the view, cases where employees must be dismissed from their jobs.

3- Entering letters and messages, and sending them to the relevant parties.

4- Attaching the training and course certificates submitted by employees to the view, and sending those documents to the personal file.

5- Carrying out all work that must be done from the view.

6- Preparing staff leave charts and leave forms, and maintaining leave records (if no-pay leave is taken, entering the records into the view in accordance with the prescribed regulations)

7- Carrying out the work related to staff appraisals at the start of each year, as directed by the supervisor

8- Maintaining visas, travel and other matters relating to foreign staff, in accordance with the regulations on H.R. matters

9- Carrying out the work of maintaining school staff personal file records and keeping all attendance matters of staff

10- Overseeing the work of support staff and directing the cleaning of the school buildings

11- Carrying out duties assigned by the Principal and Administrator in relation to the post

12- Recording daily attendance, noting staff who are late, updating and preparing attendance reports

13- Carrying out all work relating to the student register, and keeping the student register updated and maintained

14- Managing administrative matters at extracurricular activities and school celebrations as directed by the heads, maintaining other administrative matters, and carrying out administrative duties assigned by the acting supervisor

15- Opening and locking the school in accordance with the prepared timetable

16- Managing and maintaining stock

17- Maintaining everything in the MIMIS

18- Updating and maintaining the fixed asset register

19- Carrying out the disposal of items to be auctioned in accordance with the regulations relating to auctions

20- In addition, providing assistance to the school in other matters required at the school

Educational qualifications for the post:1- Administration

2- Public Administration

3- Public Administration and Management

4- Public Management

5- Management

6- Business

7- Business Administration

8- Business Management

9- Human Resource Management

10- Accounting

11- Business Accounting

12- Public Accounting

13- Accounting Technician

14- Finance

15- Procurement Management

16- Inventory Management

17- Supply Chain Management

18- Logistics Management

19- Operations Management

20 Purchasing

21 Finance

22 Project Management

23 Quantity Surveying, Procurement, Logistics and Supply Chain Management

24 Information Technology

25 Business and Information Technology

26 Networking

27 Programming

28 System Administration

29 Web Development

30 Hardware and Network Administration

31 Computer Hardware and Networking

32 Computing

33 Computer Science

34 Computer Hardware Technology

35 Data Processing Technology

36 Software Engineering

Preferred discipline of the post: None.

Core discipline of the post: None

1. Application form for a full-time position (this form can be obtained from the Civil Service Commission's website and the office's website, counter and the link below.) https://www.csc.gov.mv/download/2023/51/Annex%202%20-%20Application%20form1pnd4eve.a2u.docx
2. Details of the applicant (including contact phone number and email address).
3. A readable copy of both sides of the card proving that the applicant is a Maldivian citizen (even if the validity period has expired), or if the ID card is lost, the applicant's birth certificate, passport or driving licence.
4. If a staff member with a service agreement to serve the Civil Service / Government is transferred to this position, a letter issued by the office providing the service stating that there is no objection to leaving the position.
5. Copies of educational certificates obtained;

(a) For educational certificates issued by institutions outside Maldives that have been graded by the Maldives Qualifications Authority at a certain level, copies of the educational certificate and transcript; or: in cases where there is no certificate, a copy of the letter confirming completion of the course and a copy of the assessment report and transcript issued by the Maldives Qualifications Authority.

(b) Copies of educational certificates and transcript issued by local educational institutions in Maldives; or copies of letter confirming completion of the course and copies of transcript.

1. Copies of documents covering the following criteria providing work experience:

(a) If work experience has been gained in a civil service post, in a state institution, in a government-owned company, a letter from that office stating the work undertaken, the period of work (in years, months and days), and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each).

(b) For work experience within the civil service that cannot be verified from https://myaccount.csc.gov.mv/, a letter from that office stating the work undertaken and the period (in years, months and days) confirmed by that office, and stating the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each).

(c) A letter issued by the office, stating separately the work performed at a private company or private institution, the period worked (showing years, months and days), and the responsibilities of the work (even where work was performed in different posts within one institution).

(d) If work has been undertaken in a national or international association or society, a letter from that organisation stating the work undertaken, and the period (in years, months and days), and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each). This letter should state whether the position held is a salaried position or not, or alternatively, an official letter from that organisation confirming this.

(e) If work has been undertaken in a dissolved state institution, or in a dissolved private company or private organisation, or in a dissolved national or international society or association, and a letter from that office stating the work undertaken and the period of work (in years, months and days) and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each) cannot be obtained, the "Reference Check Form for Work Experience from a Dissolved Workplace" found in Table 8 of the Recruitment Rules.

The criteria to be considered for the person to be most suitable for this post are specified in item 12 of the Civil Service Job Recruitment and Appointment Standards and Principles 2023 (Second Amendment).

To be appointed to this post, the applicant must have obtained a total of at least %60 of the criteria.

Documents to submit for the post must be submitted to Hoadedhdhoo School before 14:00 on Wednesday, 10 November 2026. The application form and documents for the job can be emailed to [email protected]

This can also be submitted electronically.

And if the government announces a public holiday before the deadline of this announcement, applications can be received up to the number of days of the announced holiday.

From the applicants for this post, based on educational level and experience, the candidates most suitable for the post will be short listed; those with the highest scores will be selected.

Interview (if there is an examination and presentation, those will also be included) will be held at the following location and period:

The interview and examination held to select a person for this post will be held at Hoadedhdhoo School between 11 November 2026 and 30 November 2026.

Within three days of the interview being held, the "Sheet of Points Awarded to Job Applicants (A2 Sheet)" will be made public at this office and on the office's website. If there is any objection to the points awarded to job applicants, such objection must be submitted to this office within three days of the A2 Sheet being made public.

For clarification about this announcement, contact 7983089. Email [email protected]. The methods and criteria for selecting and appointing people to civil service jobs, and all documents related to those procedures, are available from the "Appointment Procedure" (https://www.csc.gov.mv/Policy/Index/51) under the downloads section of the Civil Service Commission website.