Assistant School Administration Officer

1. Pension contribution under the pension law of the Maldives.
2. Extra hours payment for staff as assigned under the government pay framework

1. Provide assistance to the Principal in carrying out the administrative responsibilities of the Principal's duties. In this manner, work with the Principal in implementing the principles and plans that the school operates on, and assist in moving the school's work forward smoothly and in an orderly manner.
2. Managing the administrative support duties performed daily for the principal. Accordingly, meeting the principal each day to arrange the schedule of that day in order of priority, identifying expenditure-incurring matters, and carrying them out through an established procedure.
3. Welcoming visitors to the school; answering phone calls and routing such calls to the relevant party; taking messages and passing them on to those who need to respond; clarifying school procedures; providing information on school programmes.
4. Coordinating the arrangement of substitutes on days teachers are absent; preparing timesheets and substitute folders for substitute teachers; providing timetables to substitute teachers; maintaining logs of days teachers are absent and monitoring substitute teachers' timesheets; informing those who must be notified on teacher absence days in line with established procedures.
5. Forwarding emails received on the school's official email to the relevant staff and replying to emails requiring a response; drafting and completing citizens, lists, reports, flyers, forms and similar varied documents with feedback from relevant parties; proofreading materials issued by the school; preparing and properly maintaining reports, files and data relating to students, staff and school management.
6. Processing enrolment of new students to the school and records of students transferring from the school; updating records once the academic term ends.
7. Keeping student grades and transcript information updated and maintained; responding to student records and transcript requests; preparing and maintaining student files.
8. Managing and coordinating dealings between the principal, staff, students, guardians and the community in accordance with school board policies and procedures; resolving issues arising in line with established procedures or referring such matters to the Administrator.
9. Maintaining the principal's calendar and schedule. Accordingly, arranging appointments requested by teachers, students, guardians and community members; managing meetings with various groups and organisations; handling room bookings for meetings.
10. Maintaining staff evaluation logs, and scheduling and coordinating evaluation appointments.
11. Evaluating applications submitted for the post and scheduling interviews, preparing the documents required for interview sessions; carrying out tasks required when new staff begin work.
12. Coordinating and running emergency and crisis preparedness drills with relevant parties; dealing with the police in matters such as bullying, theft and similar offences.
13. Participating in scheduling and coordinating field trips, information sessions for guardians, fairs, concerts, graduations and similar events; procuring items for such events, informing participants and collecting fees.
14. Carrying out school financial record-keeping tasks; maintaining records of funds received as assistance; processing requisitions and maintaining requisition order reports.
15. Maintaining an inventory of school building and classroom assets.
16. Issuing identification cards and alarm codes to school staff in line with established procedures; maintaining security information files.

• Accounting

• Accounting Technician
• Administration
• Business
• Business Accounting
• Business Administration
• Business and Information Technology
• Business Management
• Computer Hardware and Networking
• Computer Hardware Technology
• Computer Programming
• Computer Science
• Computer Software Technology
• Computing
• Data Processing Technology
• Finance
• Hardware and Network Administration
• Human Resource Management
• Information Technology
• Inventory Management
• Logistics Management
• Management
• Networking
• Operations Management
• Procurement Logistics and Supply Chain Management
• Procurement Management
• Programming
• Project Management
• Public Accounting
• Public Administration
• Public Administration and Management
• Public Management
• Purchasing
• Continuity Surveying
• Software Engineering
• Supply Chain Management
• System Administration
• Web Development

Post preferred discipline: None

Post Discipline: None

Civil Service Commission Post Job Scope:

Administrative management related work, technical work related to administration, research work and administrative work.

1. Application Form for a Completed Post (This form can be obtained from the Civil Service Commission's website and the agency's website, counter and the link below.)

https://www.csc.gov.mv/download/2024/84/Annex%202%20-%20Application%20form1pnd4eve.a2u140d53hl.flr.docx

1. Details of the applicant (including contact phone number and email address).
2. A readable copy of both sides of the card proving that the applicant is a Maldivian citizen (even if the validity period has expired), or if the ID card is lost, the applicant's birth certificate, passport or driving licence.
3. If a staff member with a service agreement to serve the Civil Service / Government is transferred to this position, a letter issued by the office providing the service stating that there is no objection to leaving the position.
4. Copies of educational certificates obtained;

(a) For educational certificates issued by institutions outside Maldives that have been graded by the Maldives Qualifications Authority at a certain level, copies of the educational certificate and transcript; or: in cases where there is no certificate, a copy of the letter confirming completion of the course and a copy of the assessment report and transcript issued by the Maldives Qualifications Authority.

(b) Copies of educational certificates and transcript issued by local educational institutions in Maldives; or copies of letter confirming completion of the course and copies of transcript.

1. Copies of documents covering the following criteria providing work experience:

(a) If work experience has been gained in a civil service post, in a state institution, in a government-owned company, a letter from that office stating the work undertaken, the period of work (in years, months and days), and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each).

(b) For work experience within the civil service that cannot be verified from https://myaccount.csc.gov.mv/, a letter from that office stating the work undertaken and the period (in years, months and days) confirmed by that office, and stating the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each).

(c) If work experience has been gained in a private company or private organisation, a letter from that organisation stating the work undertaken, the period of work (in years, months and days), the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each) and the number of staff at the workplace.

(d) If work has been undertaken in a national or international association or society, a letter from that organisation stating the work undertaken, and the period (in years, months and days), and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each). This letter should state whether the position held is a salaried position or not, or alternatively, an official letter from that organisation confirming this.

(e) If work has been undertaken in a dissolved state institution, or in a dissolved private company or private organisation, or in a dissolved national or international society or association, and a letter from that office stating the work undertaken and the period of work (in years, months and days) and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each) cannot be obtained, the "Reference Check Form for Work Experience from a Dissolved Workplace" found in Table 8 of the Recruitment Rules.

The post will be filled by the applicant who scores 60 points or more across all criteria.

Documents for applying to the post must be submitted before 14:00 on 19 October 2026 to Dhonfanu School. The application form and documents can also be sent by email to [email protected].

And if the government announces a public holiday before the deadline of this announcement, applications can be received up to the number of days of the announced holiday.

From the applicants for this post, based on educational qualification, experience and assessment results, shortlisted candidates shall be selected from among those qualified for the post based on educational qualification, work experience and assessment results, with the highest points.

Interview (if there is an examination and presentation, these will also be included) will be held at the following place and time:

The interviews and examinations for this post will be held between 20 October 2026 and 22 October 2026 at Dhonfanu School.

Within 3 working days of the interview being held, the "Point Sheet for Job Applicants (A2 Sheet)" will be made public on this Office and in the Gazette. If there is any objection to the points awarded to job applicants, such objection must be submitted to this Office within 3 working days from the date the A2 Sheet is made public.

To clarify information about this announcement, contact 6601002. Email [email protected].

The guidelines and principles for recruitment to civil service posts, and all documents related to these principles, are available on the Civil Service Commission website under Principles > "Recruitment Principles" (https://www.csc.gov.mv/Policy/Index/51).

11 October 2026