School Administration Assistant

1. Pension contribution received under the Pension Act of the Maldives.
2. Additional amount as determined according to the principles contained within the state pay framework minimum

1. Provide assistance to the Principal in carrying out the administrative responsibilities of the Principal's duties. In this manner, work with the Principal in implementing the principles and plans that the school operates on, and assist in moving the school's work forward smoothly and in an orderly manner.
2. Managing the administrative support duties performed daily for the principal. Accordingly, meeting the principal each day to arrange the schedule of that day in order of priority, identifying expenditure-incurring matters, and carrying them out through an established procedure.
3. Welcoming visitors to the school; answering phone calls and routing such calls to the relevant party; taking messages and passing them on to those who need to respond; clarifying school procedures; providing information on school programmes.
4. Carrying out school opening and closing duties at required times; keeping records of staff daily attendance and sharing information with the contacts of absent staff; preparing and continually maintaining staff files.
5. Forwarding emails received on the school's official email to the relevant staff and replying to emails requiring a response; drafting and completing citizens, lists, reports, flyers, forms and similar varied documents with feedback from relevant parties; proofreading materials issued by the school; preparing and properly maintaining reports, files and data relating to students, staff and school management.
6. Processing enrolment of pupils joining the school and records of pupils transferring from the school; updating records at the end of each academic term.
7. Keeping student grades and transcript information updated and maintained; responding to student records and transcript requests; preparing and maintaining student files.
8. Coordinate and manage the interactions between the principal, staff, students, guardians and the community in line with the policies and procedures of the school PTA; resolve arising issues in line with established procedures, or refer such matters to the Administrator.
9. Maintaining the principal's calendar and schedule. Accordingly, arranging appointments requested by teachers, students, guardians and community members; managing meetings with various groups and organisations; handling room bookings for meetings.
10. Carry out the administrative tasks related to recruiting staff for the school, supporting staff development and staff separation, and maintain staff evaluation where evaluation is delegated.
11. Coordinating and running emergency and crisis preparedness drills with relevant parties; dealing with the police in matters such as bullying, theft and similar offences.
12. Take part in trips and field trips organised by the school and in various activities held by the school, and carry out the administrative and logistics work for such matters.
13. Carry out procurement work related to the materials and items the school needs, maintain stock, and keep an inventory of the school's fixed assets.
14. In line with established procedures, issue school staff email accounts and passwords, and manage and maintain other related tasks of a similar nature.
15. Carrying out school financial record-keeping tasks; maintaining records of funds received as assistance; processing requisitions and maintaining requisition order reports.

Related job field: Administrative management, administration, technical work related to human resources and finance, research work and administrative work

Educational requirements for the post:

1. Accounting
2. Accounting Technician
3. Administration
4. Business
5. Business Accounting
6. Business Administration
7. Business and Information Technology
8. Business Management
9. Computer Hardware and Networking
10. Computer Hardware Technology
11. Computer Programming
12. Computer Science
13. Computer Software Technology
14. Computing
15. Data Processing Technology
16. Finance
17. Hardware and Network Administration
18. Human Resource Management
19. Information Technology
20. Inventory Management
21. Logistics Management
22. Management
23. Networking
24. Operations Management
25. Procurement Logistics and Supply Chain Management
26. Procurement Management
27. Programming
28. Project Management
29. Public Accounting
30. Public Administration
31. Public Administration and Management
32. Public Management
33. Purchasing
34. Quantity Surveying
35. Software Engineering
36. Supply Chain Management
37. System Administration
38. Web Development

Preferred discipline of the post: None.

Core discipline of the post: None.

1. Application form for the vacant post (this form can be obtained from the Civil Service Commission's website, the counter of this office and from the link below) https://www.csc.gov.mv/download/2024/84/Annex%202%20-%20Application%20form1pnd4eve.a2u140d53hl.flr.docx
2. Details of the applicant (including contact phone number and email address).
3. A readable copy of both sides of the card proving that the applicant is a Maldivian citizen (even if the validity period has expired), or if the ID card is lost, the applicant's birth certificate, passport or driving licence.
4. If a staff member with a service agreement to serve the Civil Service / Government is transferred to this position, a letter issued by the office providing the service stating that there is no objection to leaving the position.
5. Copies of educational certificates obtained;

(a) For educational certificates issued by institutions outside Maldives that have been graded by the Maldives Qualifications Authority at a certain level, copies of the educational certificate and transcript; or: in cases where there is no certificate, a copy of the letter confirming completion of the course and a copy of the assessment report and transcript issued by the Maldives Qualifications Authority.

(b) Copies of educational certificates and transcript issued by local educational institutions in Maldives; or copies of letter confirming completion of the course and copies of transcript.

1. Copies of documents covering the following criteria providing work experience:

(a) If work experience has been gained in a civil service post, in a state institution, in a government-owned company, a letter from that office stating the work undertaken, the period of work (in years, months and days), and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each).

(b) For work experience within the civil service that cannot be verified from https://myaccount.csc.gov.mv/, a letter from that office stating the work undertaken and the period (in years, months and days) confirmed by that office, and stating the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each).

(c) If work experience has been gained in a private company or private organisation, a letter from that organisation stating the work undertaken, the period of work (in years, months and days), the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each) and the number of staff at the workplace.

(d) If work has been undertaken in a national or international association or society, a letter from that organisation stating the work undertaken, and the period (in years, months and days), and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each). This letter should state whether the position held is a salaried position or not, or alternatively, an official letter from that organisation confirming this.

(e) If work has been undertaken in a dissolved state institution, or in a dissolved private company or private organisation, or in a dissolved national or international society or association, and a letter from that office stating the work undertaken and the period of work (in years, months and days) and the responsibilities of the post (if work has been undertaken in different posts in one institution, the responsibilities should be stated separately for each) cannot be obtained, the "Reference Check Form for Work Experience from a Dissolved Workplace" found in Table 8 of the Recruitment Rules.

A person may be appointed to this post only if they have scored at least 60 points out of a total of 60 points in all the criteria.

The matters to be considered for determining who is the most qualified person for this post are specified in section 12.2 of the Civil Service Appointment and Selection Criteria and Principles 2023 (Second Amendment).

Documents for application for the post must be submitted to Uligan School before 14:00 on 12 November 2026. The application form and documents may also be obtained via email at [email protected]. Documents submitted by email must be submitted in PDF format, as a single file.

And if the government announces a public holiday before the deadline of this announcement, applications can be received up to the number of days of the announced holiday.

From the applicants for this post, based on educational qualification, experience and assessment results, shortlisted candidates shall be selected from among those qualified for the post based on educational qualification, work experience and assessment results, with the highest points.

Within three days of the interview being held, the "Sheet of Points Awarded to Job Applicants (A2 Sheet)" will be made public at this office and on the office's website. If there is any objection to the points awarded to job applicants, such objection must be submitted to this office within three days of the A2 Sheet being made public.

For clarification regarding this announcement, contact 6500548. Email at [email protected].

The guidelines and principles for recruitment and appointment to school teacher positions under the Job Metrics framework, and all documents related to these principles, are available on the Civil Service Commission website (https://www.csc.gov.mv/Policy/Index/74).